LAWS OF THE PHILIPPINE INSTITUTE OF CIVIL ENGINEERS
NIA SUB-CHAPTER


  • Advancement of the knowledge and practice of civil engineering profession.
  • Fostering and improvement of civil engineering education.
  • Stimulation of research in civil engineering.
  • Professional improvement of its members.
  • Maintenance of high ethical standards in the practice of civil engineering.
  • Promotion of good public and private clientele relationships.
  • Development of fellowship among civil engineers.
  • Establishment of good professional relationship with other technical and scientific organizations.
  • Establishment of a central point of reference and union for its members and the civil engineering profession and
  • Acquisition, ownership, management and disposal of real and/or personal property incidental to or in the furtherance of the above objectives.

Section 1. AUTHORITY FOR THE FORMATION OF THE SUB-CHAPTER This organization has been formed as an autonomous sub-chapter of the PHILIPPINE INSTITUTE OF CIVIL ENGINEERS, INC., (PICE) Quezon City Chapter, in accordance with Section 1 of Article III of the by-laws of the PICE hereinafter referred as the INSTITUE, for which Charter No. 38-03 has been issued by the National Board of Directors pursuant to Section 2 of the same article.

Section 2. NAME OF THE SUB-CHAPTER This Sub-Chapter shall be known as the PHILIPPINE INSTITUTE OF CIVIL ENGINEERS, QUEZON CITY CHAPTER NIA SUB-CHAPTER and shall hereinafter be referred to as the Sub-Chapter.

Section 3. TERRITORIAL JURISDICTION The Territorial Jurisdiction of the sub-chapter shall be within the National Irrigation Administration (NIA) Complex, Edsa, Quezon City.

Section 4. SUB-CHAPTER HEADQUARTER The Sub-Chapter shall maintain a headquarter office at the NIA Central office, Quezon City, Metro Manila.

Section 5. OBJECTIVES OF THE SUB-CHAPTER Pursuant to Section 1 of Article III of the Institute By-Laws, chapters and sub-chapters are being formed for the furtherance of the objectives of the Institute, enumerated in Section 3 of Article I of the said By-Laws, within the area covered by the chapter/subchapter. Being an integral, though autonomous unit of the Institute this Sub-Chapter is therefore adopting these objectives, which are:

  1. the advancement of the knowledge and practice of civil engineering;
  2. the fostering and improvement of civil engineering education;
  3. the stimulation of research in civil engineering;
  4. the professional improvement of its members;
  5. the maintenance of high ethical standards in the practice of civil engineering;
  6. the promotion of good public and private clientele relationships;
  7. the development of fellowship among civil engineers;
  8. the establishment of good professional relationship with other technical and scientific organizations;
  9. the establishment of a central point of reference and union for its members and the civil engineering profession; and
  10. the acquisition, ownership, management and disposal of real and/or personal property incidental to or in the furtherance of the above objectives.

Section 6. SUB-CHAPTER SEAL AND BANNER The Corporate Seal of the Institute with the name of the chapter and sub-chapter inscribed below the seal shall be adopted as the Seal of the Sub-Chapter. The Institute Banner with the Chapter and Sub-Chapter name and Charter Certificate Number written below the Institute seal shall likewise be adopted the Banner of the Sub-Chapter.

Section 7. JURIDICAL POWERS AND PREROGATIVES Like the Institute itself, the Sub-Chapter shall have the legal powers appertaining to a juridical person enumerated in Section 5 of Article 1 of the Institute By-Laws, to wit - the powers to sue and to be sued; to enter into contract; to acquire and hold real and personal property necessary for corporate purposes and to mortgage, lease, sell, transfer, convey, or otherwise dispose of the same; to solicit and receive public and private donations and contributions; to accept real and /or personal property given as gifts or bequests by public entities and/or private individuals or promote the objectives for which the Sub-chapter is organized.

Section 8. NOTICES AND PROCESSES Notices and processes intended for the Sub-Chapter shall be served on either the Sub-Chapter President or its Secretary for appropriate action or proper disposition.

Except as may otherwise be required, notices to be served upon individual members of the Sub-Chapter shall be deemed as having been given when the notice has been sent by registered mail, postage fully prepaid, addressed to the member at his last known residence or office address indicated in his latest updated record or membership roll on file with the Sub-Chapter and/or the Institute. In case of urgent matters needing immediate attention, the notice may be served by telegram/telex, radio/telephone or other available means of fast communication in addition to the notices sent by mail.

Section 1. MEMBERSHIP IN THE SUB-CHAPTER By virtue of the provisions of Section 4 of Article III and Section 1 of Article II of the Institute By-Laws, this Sub-Chapter shall be the Sub-Chapter of the Institute with which any person eligible for Institute Membership of any grade except Honorary and Student Members, who are employed with the NIA or the other government agencies located within NIA Compound which is the territorial jurisdiction of the Sub-Chapter as well as spouses of the said members who are not employees of NIA and other government agencies located within the NIA Compound can join. Such membership shall remain in force until the member, for valid reasons, shall opt to transfer membership to another chapter in accordance with the aforementioned Section 4 of Article III or lose his membership due to any of the reasons enumerated in Section 12 of Article II of the same Institute By-Laws and Section 13 hereof. In case any member may want to change chapter affiliation, he shall exercise a new option in writing to determine his new chapter. Such option shall be addressed to the National Board through the Chapter President. A clearance from the National Administrative Officer shall be obtained upon recommendation of the President and the Treasurer of the Chapter to which he previously belonged before his transfer to another chapter can be affected.

Section 2. GRADES OF SUB-CHAPTER MEMBERS As provided in pertinent provision of Article II and III of the Institute By-Laws and in Section 1 above, grades of membership in the Sub-Chapter shall be limited to Regular Members, Associate Members, Fellows, Chapter, Life Members and Retired Members. Honorary and Student Members may not be affiliated with the Sub-Chapter as explained in Section 1 of Article II of the Institute By-Laws.

Section 3. REGULAR MEMBERS As defined in Section 2 of Article II of the Institute By-Laws, a Regular Member shall at the time of his admission, be any person duly registered in the roll of the Professional Regulation Commission, hereinafter acronamed PRC, to practice civil engineering in the Philippines and who has fulfilled all other requirements for membership provided for in these By-Laws and in the Institute By-Laws. All such registered civil engineers who are duly qualified for membership in the Sub-Chapter in accordance with Section 1 above, and who possesses none of the causes of disqualifications for membership, shall automatically be accepted as a Regular Member of the Sub-Chapter after verification of the date in the Membership Information Sheet submitted in the prescribed form by the registrant to the Membership Committee of the Sub-Chapter, or that of the inducing unit if admission to member and induction is administered under the auspices of the Institute itself or another chapter, upon payment of all fees and dues required of new Regular Members. Only Regular Members in good standing shall be eligible to vote for or to be voted upon as directors.

Section 4. ASSOCIATE MEMBERS As defined in Section 3 of Article II of the Institute By-Laws, an Associate Member shall, at the time of his admission be one who has acquired the degree of Bachelor of Science in Civil Engineering, BSCE for short, or its equivalent, from any recognized engineering institution in the Philippines or abroad but has not yet been admitted by the PRC to the practice of Civil Engineering, and who otherwise could fulfill all other requirements for membership prescribed in these By-Laws and of the Institute By-Laws. Any person possessing these qualifications, and without any of the disqualifications may be admitted for Associate Membership in the Sub-Chapter/Chapter after verification of the date given by the registrant in his Membership Information Sheet and upon payment of all fees and dues required of all new Associate Members. Associate Members may participate in all activities of the Sub-Chapter/Chapter but they shall not be eligible to vote or to be voted upon as officers, directors, or delegates.

Section 5. FELLOW As provided in Section 4 Article II of the Institute By-Laws, a Fellow, at the time of his admission to this classification, must be a Regular Member in good standing who has satisfied any of the three basic criteria for eligibility as a Fellow, besides having achieved eminence in any field of Civil Engineering. Being only an honor classification, all Fellows, shall retain all the rights and privileges appertaining to their original status as Regular Members, particularly the right to vote and be voted upon. He shall likewise continue to assume all the duties and obligations of a Regular Member, including the obligations to pay all required fees, dues, and special assessments levied against active members.

Section 6. LIFE MEMBERS As provided in Section 6 of Article II of the Institute By-Laws, any Regular Member who had been in good standing continuously for at least twenty-five (25) years, not necessarily in this Sub-Chapter/Chapter only but in the Institute as a whole, or who shall have reached the age of fifty (50) years, whichever comes sooner, may apply to the National Board of Directors for reclassification as a life member. Life membership shall become effective after verification and approval of the life membership application by the National Board and upon payment of the Life Membership Fee prescribed under Section 3 of Article VIII of the Institute By-Laws. A life Member shall continue to enjoy all rights and privileges of a Regular Member but already be exempt from paying annual dues. He shall however, still be required to pay all special assessments levied against active Chapter/Institute Members, the non-payment of which may lead to the temporary curtailment of his privilege to vote and/or be voted upon.

Section 7. RETIRED MEMBERS pursuant to Section 7 of Article II of the Institute By-Laws, any Regular or Life Member in good standing who has reached the age of seventy-five (75) years/shall have been a Registered Civil Engineer for fifty (50) years, whichever comes earlier, or who shall no longer be able to practice civil engineering due to physical disability or adjudged mental incapacity, shall be retired from active participation in the affair of the Sub-Chapter/Chapter and of the Institute itself. Retired Members shall however, continue to be carried in the roster of members in good standing in the Sub-Chapter/Chapter although they shall no longer be required to pay their annual dues nor any special assessments levied against active members. Retired Members who had made significant contribution to the interest of the institute and/or to the advancement of the civil engineering profession may be conferred the title of Member emeritus.

Section 8. MEMBERSHIP IN GOOD STANDING IN THE SUB-CHAPTER - As defined in Section 8 of Article VIII of the Institute By-Laws, only Sub-Chapter/Chapter members who are up-to-date in the payment of all fees, dues, and all authorized special assessments due the Chapter and the Institute, as provided in these By-Laws, and in the Institute By-Laws, shall be considered “Members in Good Standing” provided, that such member is not under suspension from the practice of civil engineering by the PRC or from membership privileges by the Institute or the Sub-Chapter/Chapter itself under Section 12 and 13 of this Article or under Section 11 and 12 of Article II of the Institute By-Laws.

Section 9. UPGRADING OF MEMBERSHIP As provided in Section 9 of Article II of the Institute By-Laws, Associate Members shall be eligible for upgrading to the grade of Regular Members, viz registration in the roll of PRC to the practice of civil engineering to applicants to Regular Membership and obtaining the degree of BSCE or equivalent but without PRC registration for those applying for Associate Membership. Upgrading of membership shall be effective upon affiliation and after verification of the members qualifications by the Membership Committee of the Sub-Chapter and payment of the required membership fee.

Section 10. SECTORAL MEMBERSHIP Membership shall be classified as to sectoral affiliation. Each member shall belong to either the government sector or to the private sector. Such classification shall depend on the member’s principal professional activity. The principal professional activity of a member is that activity where he devotes the longer period of his working time. Full-time employment or engagement of a member shall be considered his principal professional activity. A member engaged in both professional practice whether self-employed or employed outside the government service and in teaching shall be considered as professional practice and shall be classified as belonging to the private sector. Members who are in full time government employment shall be considered as belonging to the government sectors.

Section 11. RESPONSIBILITIES OF SUB-CHAPTER MEMBERS - Sub-Chapter members of all classification shall be under obligation to:

  1. adhere to the Code of Ethics for Civil Engineers and to inform the Sub-Chapter Secretary or the Chapter President or Secretary of any infringement thereof by any of the Institute’s members that may come to their knowledge;
  2. actively participate in the affairs of the Sub-Chapter in particular and of the Institute itself in general; and
  3. regularly pay all fees, dues and other assessment, both Chapter and Sub-Chapter, as these become due.

Section 12. DISCIPLINARY ACTION ON SUB-CHAPTER MEMBERS The Board of Directors may, in its direction, place a Sub-Chapter member on inactive status for a limited period, after appraising the member of his offense arising from minor infringements of provisions of these by-laws and/or the Institute By-Laws. Placing a member on a temporary inactive status shall not relieve the member of the payment of any fee, dues, or special assessments that may accrue during the period of such suspension.

When the offense is serious in nature requiring stiffer penalties, the matter shall be referred to the Chapter President or Secretary as provided under Section 11 of Article II of the Institute By-Laws. The Board may however make its own investigation and submit its findings and recommendations to the Chapter Board.

Section 13. TERMINATION OF MEMBERSHIP As provided in Section 12 of Article II of the Institute By-Laws, membership in the Sub-Chapter and the Institute may be terminated for any of the following causes:

  1. Violation of the Code of Ethics for Civil Engineers or juridical conviction of an offense involving moral turpitude; revocation by the Professional Regulation Commission of license to practice; got acts subject to disciplinary action in accordance with the proceeding section. After verification of such violation or conviction by the Board of Directors, termination or forfeiture of membership shall be effective upon affirmative vote of at least ten (10) directors or a minimum of two-thirds (2/3) of the entire Board.
  2. Voluntary resignation submitted in writing to the Sub-Chapter Secretary who shall forward such resignation to the Chapter Secretary for disposition. If the resignation is accepted, a copy thereof shall be furnished to the Chapter President or Secretary and the Sub-Chapter concerned for proper recording. If all the financial obligations to the Chapter and to his Sub-Chapter of the resigning member have been meet and if there are no charges pending against him, his resignation may be accepted with regrets as “Resigned in good Standing”. If the resigning member is in arrears in his financial obligations, the Board may accept the resignation without prejudice to taking other action prescribed by appropriate sections of these By-Laws.
  3. Non-payment of fees and dues after two (2) consecutive years and after due notice by the Secretariat terminates membership.

Any member whose membership has been terminated, or place under inactive status, shall not be entitled to any of the rights and privileges of a member in good standing.

Section 14. REINSTATEMENT OF MEMBERSHIP As provided in Section 13 of Article II of the Institute By-Laws, only members whose membership had been terminated due to cause (c and d) of Section 12 of the Institute By-Laws or members placed on inactive status by the National Board of Directors under Section 11 of the same Article II of the Institute By-Laws or by the Sub-Chapter Board under Section 12 of this Article, may be eligible for reinstatement.

A member, whose voluntary resignation had been accepted by the National Board of Directors or placed under inactive status by the same Board, may apply for reinstatement in the form prescribed by the said Board. Such reinstatement shall be effective upon payment of the Reinstatement fee required under Section 5 of Article VIII of the Institute By-Laws, together with all delinquencies in fees, dues and other assessments and including those that became due during the period of his separation or inactive status. He shall likewise submit updating of his record from the time of his separation.

Section 1. THE SUB-CHAPTER GOVERNING BODY The governing body of the Sub-Chapter shall be vested in a Board of Directors which shall manage the affairs of the Sub-Chapter in conformity with these By-Laws and with pertinent provisions of the Institute By-Laws.

Section 2. COMPOSITION OF THE SUB-CHAPTER BOARD OF DIRECTORS The Sub-Chapter’s Board of Directors herewith referred to as Board of Directors, shall be composed of fifteen (15) members elected annually in a general assemblage of the members of the Sub-Chapter who are qualified to vote.

Section 3. All Past Presidents of the Sub-Chapter shall compose the COUNCIL OF ADVISERS with the immediate past president as its chairman. They may participate in the deliberations of the Board but shall not have the right to vote.

Section 4. TENURE OF THE MEMBERS OF THE BOARD The Board Members shall hold office for one (1) year and until their successors shall have been duly elected and qualified. The term of the Board shall coincide with the fiscal year of the sub-chapter which shall start on the first day of JANUARY immediately following the election of the Board Members and shall end on the last day of DECEMBER.

Section 5. POWERS AND FUNCTIONS OF THE BOARD The Board of Directors shall have control and supervision over the business and affairs of the Sub-Chapter. The Board shall also have such powers and authorities as are provided in these By-laws and/or Institute By-laws as are expressly conferred upon it by the statutes of the Republic of the Philippines.

  1. to make and/or revise rules and regulations for the management of the sub-chapter provided such charges and/or new rules are not inconsistent with these By-laws or that of the Chapter and Institute.
  2. to appoint personnel as it may deem fit and necessary to carry out the business and affairs of the sub-chapter as well as to define their duties and responsibilities, and to fix compensation there for, if any;
  3. to plan, organize, direct, and control activities of the sub-chapter; and
  4. to program, approve, or ratify all expenditures of the sub-chapter.

Section 6. COMPENSATION Officers and Directors of the chapter shall serve without compensation but the Board may provide transportation and the other necessary expenses incurred in the performance of their duties.

Section 7. MEETING OF THE BOARD The Board of Directors shall hold regular MONTHLY meetings at the Office headquarters of the sub-chapter or at such other places as the Board or the President may designate. Special meetings may also be called either by the President or upon request of at least three (3) board members to take up urgent matters. The Sub-Chapter Secretary shall advise all members of each regular or special meeting at least three (3) days before the scheduled date of such meeting.

Section 8. QUORUM AT BOARD MEETINGS A majority of the elective members of the Board shall be necessary at all meetings of the Board to constitute a quorum for the transaction of business for the sub-chapter.

Section 9. MINUTES OF MEETING Minutes of all Board meetings shall be kept by the Secretary and carefully preserved as a record of the business transacted.

Section 10. VACANCIES IN THE BOARD A vacancy in the Sub-Chapter Board may be created with the transfer of membership of an incumbent Director to another sub-Chapter/chapter by reason of his change of residence and/or location of his principal business office as stated in Section 1 of Article II of these By-laws. A vacancy may also be due to the death or resignation of a Board Member.

Whenever vacancies in the Board arise other than removal or expiration of term the remaining members constituting a quorum shall elect successors for these vacant positions. The successor(s) elected should be duly qualified members of the sub-chapter belonging to the same sector(s) to which the former Board member belongs. In case the remaining member of the Board cannot muster a quorum, they shall call a special meeting of the sub-chapter members to elect the successors. The successor(s) shall serve only for the unexpired term of their predecessor/s.

Section 11. CREATION OF STANDING COMMITEES Immediately upon its composition, the Board shall create necessarily standing committees to assist the Board in the performance to its duties. These committees shall generally be headed by a Board Member, although membership in the committee may be drawn from the general sub-chapter membership. These committees are Membership, Ways and Means, Continuing Education Program, Publication and Electron Committees.

Section 1. OFFICERS OF THE SUB-CHAPTER Unless otherwise provided, elective officers shall consist of a President, a first Vice President, a Second Vice President, a Secretary, a Treasurer, a Business Manager, Public Relations Officer and eight (8) Directors. They shall be elected in accordance with Section 3, Article V of the NIA Sub-chapter By-laws, provided that the President and the First Vice-President shall not come from the same department of NIA and other government agencies. All other officers shall be elected equally from each department of NIA and other government agencies. The President may not be elected to the same position for more than two consecutive terms.

Section 2. DUTIES OF THE PRESIDENT

  1. The President shall be the Chief Executive of the Sub-Chapter.
  2. He shall preside over all meetings of the Sub-Chapter and the Board of Directors.
  3. It shall be his duty to implement the decisions and resolutions of the Board of Directors and shall have general supervision over all the affairs of the Sub-Chapter.
  4. He shall sign all negotiable instruments, checks, notes, contracts, and other papers of the Sub-Chapter.
  5. He shall perform all the duties and functions inherent in the office of the President and such other duties and functions as may be assigned to him from time to time by the Board Of Directors.
  6. He is empowered to appoint such committee as he may find necessary to carry out any function or objective of the Sub-Chapter.
  7. He shall submit an annual report on the operations and activities of the Sub-Chapter to the Chapter Board of Directors one month in advance of the General Assemblage of the Chapter Board.

Section 3. DUTIES OF THE VICE PRESIDENT(S) In case of death, absence or disability of the President, the first Vice President shall assume the duties and function of the President. In case of death, absence, and disability of the President and first Vice President, the second Vice President shall assume the duties of the President.

Section 4. DUTIES OF THE SECRETARY

  1. The Secretary shall be custodian of the files and records of the sub-chapter and prepare the minutes of all meetings of the Sub-Chapter and the Board of Directors.
  2. He shall keep a complete roster and directory members and a file of the activities of the Sub-Chapter.
  3. He shall send to all members in good standing reports, publications, newsletter, etc. as may be directed by the Board.
  4. He shall be the custodian of the Seal of the Sub-Chapter.
  5. He shall attest all membership certificates and all formal contracts executed by the Sub-Chapter or by the Board.
  6. He shall attend to all correspondence of the Sub-Chapter.
  7. He shall render an annual report of his office at the annual meeting.
  8. He shall prepare the agenda for all meetings of the Sub-Chapter as well as of the Board of Directors.
  9. He shall send the required notices, either oral or written, of meetings of the Sub-Chapter and the Board of Directors.
  10. He shall perform such other duties and functions as may be assigned to him by the Board.

Section 5. DUTIES OF THE TREASURER

  1. He shall be responsible for the collection of all fees, dues and such other funds as are due to the Sub-Chapter.
  2. He shall have custody of all funds and properties of the Sub-Chapter.
  3. He shall keep true, proper and accurate of the funds, property and assets and liabilities of the sub-chapter, and have such accounts open to examination at all reasonable hours by any member.
  4. He shall deposit the funds of the Sub-chapter in such bank or banks as may be designated by the Board of Directors.
  5. He shall countersign all checks, notes and other credit instruments.
  6. He shall render reports as to the financial status of the sub-chapter at every Board meeting and perform such other duties and functions as the Board may assign him.
  7. He shall post bond for the faithful performance of duties.

Section 6: DUTIES OF THE BUSINESS MANAGER

  1. He shall attend to all business transactions or dealings, which the sub-chapter may engage.
  2. He shall prepare the financial ground works relative to social activities, programs and seminars.
  3. He shall perform such other related duties and functions as the Board may assign to him.

Section 7: DUTIES OF THE PUBLIC RELATIONS OFFICER

  1. He shall promote good relations between the sub-chapter and the general public.
  2. He shall disseminate information on plans, programs, policies and important activities of the sub-chapter through various media outlets and keep records of the disseminated information.
  3. He shall head the Committee on PICE Publications as provided in Section 5 of Article VII of these By-laws.
  4. He shall perform such other related duties as the Board or the President may assign to him.

Section 8. DUTIES OF THE DIRECTOR

  1. He shall attend at least two-thirds (2/3) of the regular and special Board meetings.
  2. He shall initiate any subject matter for agenda in the Board meeting.
  3. He shall perform such other related duties and functions as the Board may assign to him.

Section 1. ANNUAL ELECTON The member of the Board of Directors together with the regular and alternate delegates to the Electoral College of the Institute shall be elected annually in a general assemblage of the sub-chapter membership not later than last week of August of each year in accordance with Section 2 of Article V of the Institute By-laws. The Board shall determine the exact date, time and place of the election meetings.

Section 2. QUALIFICATIONS AND OTHER REQUISITES FOR CANDIDACY Any regular Member of the Sub-Chapter who had been a member in good standing for at least two (2) consecutive years immediately prior to the election, the last year of which was with the Sub-Chapter itself or any Fellow or Life Member may be qualified for nomination as candidate for Director and/or delegates to the Electoral College. However, a nominee must accept the nomination and shall be physically present in the floor during election to be considered as a candidate for the position or positions to which he was nominated. Any member who had been nominated or elected as a Director is eligible for nomination as an Electoral College Delegate.

A nominee who is an incumbent Director, must have attended at least fifty (50%) percent of the regular and special board meeting as certified by the Secretary of the Sub-Chapter.

Section 3. NOMINATION OF CANDIDATE Candidates for the positions of Directors and Officers as well as for delegates to the electoral college shall be nominated on the floor during annual election meeting starting from the president followed by the candidates for the other officers, the directors and finally the electoral delegates. After nomination of each candidate, the sub-chapter treasurer shall verify whether the nominee is a member in good standing as required in the preceding Section 2 hereof. After the nomination for each position is closed, votation for that position shall be held in accordance with Section 4 hereof. After the election of the President, nominations and elections of the Vice President shall immediately follow, and so on down to the last elective position.

Candidates for President shall have been a former officer of the Sub-Chapter. Candidates for other position shall have been a former member of the Board of the Sub-Chapter. Candidates for Directors shall have been a member of good standing.

Section 4. CONDUCT OF THE ELECTION As provided in the preceding Section 3, the election for each position shall follow immediately after the nomination for that position. Voting may be secret ballot to be conducted by the Election Committee. Nomination for the next position to be voted upon shall follow immediately after the declaration of the winner for each position. Sub-Chapter delegates to the Electoral College and their alternates shall be elected with regards to sectoral classification. Elected officers and directors may still be nominated and elected as electoral delegates, voting or alternate.

Section 5. PROCLAMATION OF ELECTED DIRECTORS AND ELECTORAL CANDIDATES Immediately upon completion of the canvass of the elections, the Election Committee shall proclaim the duly elected chapter directors, officers and delegates to the Electoral College.

Section 1. NATIONAL FEES The following fees by the Institute under Article VIII of the Institute By-laws shall be payable directly by the members of the sub-chapter as they become due, viz-

  1. Entrance Fee (Section 1) - Payable only once upon acceptance to Regular or Associate Membership, initially fixed at One Hundred Pesos (P100.00) and distributed on a 35-35-30 basis among the NATIONAL, CHAPTER AND SUB-CHAPTER OFFICES.
  2. Life Membership (Section 3) - Payable upon approval of application for life membership, initially fixed at Two Thousand Pesos (P2,000.00) and divided on a 35-35-30 basis among the National, Chapter and Sub-Chapter Offices.
  3. Membership Reclassification Fee (Section 4) - Payable upon verification and approval of application for membership reclassification under Section 9 of Article II of these By-laws, initially fixed at One Hundred Pesos (P100.00) and likewise divided on a 35-35-30 basis among the National, chapter and the sub-chapter and
  4. Reinstatement Fee (Section 5) - Payable upon approval of the reinstatement of a resigned, disciplined or delinquent member, together with the payment of all delinquencies and current dues and special assessments. The fee being initially fixed at Two Hundred Pesos (P200.00) and also divided on a 35-35-30 basis among the National Office, the chapter and the sub-chapter.

The above fees may be paid to either the Sub-Chapter treasurer who will remit the corresponding share of the Chapter & National Offices.

Section 2. ANNUAL DUES In accordance with Section 2 of Article VIII of the Institute By-laws, Institute member shall pay two (2) separate annual dues - the National dues and the Sub-Chapter dues. National Annual dues had been initially fixed in the aforesaid Section 2 of which will be distributed considering the basis mentioned in Section 1 of Article VI above.

In accordance with the same Section 2 of Article VIII of the Institute By-laws, both the National and Chapter/Sub-Chapter Annual Dues shall be payable on the first day of January of each year but in no case shall payment be made later the thirty (30) days before the election of sub-chapter directors and electoral delegates, in order to establish members qualified to vote or to be voted upon. Payment of these dues should be made to the sub-chapter treasurer who shall immediately remit the share for National Office and Chapter, for which payment is due,

Section 3. SPECIAL ASSESSMENTS The Board of Directors is hereby authorized to impose special assessments on the sub-chapter members whenever necessary to meet expenditures for specific purposes. Income derived therefrom shall form part of the general funds of the sub-chapter and shall be subject to the same disbursements processes as with other chapter funds.

Section 1. ANNUAL ELECTION MEETING As provided in Section 1 Article IV of these By-laws, a general assemblage of sub-chapter membership shall be held not later than the last week of August of each year for the purpose of electing members of the Board of Directors for the next fiscal period of the sub-chapter, together with the sub-chapter’s delegates to the Electoral College of the Institute, and to transact other businesses of the sub-chapter.

Section 2. OTHER GENERAL MEETINGS Whenever practicable, other meetings of the general membership may be called. Members of other sub-chapters and even non-member civil engineers may be invited to these seminars and workshops to increase coverage of such activities.

Section 3. NOTICES TO GENERAL ASSEMBLAGE The Sub-Chapter Secretary shall notify all sub-chapter members to the date, time and place of any general meeting of the sub-chapter so as to be received by the members not later than ten (10) days from each meeting.

Section 4. QUORUM AT GENERAL MEETINGS Unless otherwise provided, a majority of the members of the sub-chapter shall be required to be present at all elections and other business meeting of the sub-chapter to constitute a quorum.

Section 1. AMENDMENT PROPOSALS Proposals to amend these By-laws shall be considered by the Board of Directors upon recommendation of a committee that shall be created by the Board or upon written petition of at least twelve (12) members of the sub-chapter. A majority vote of the Board shall be required for the approval of the amendment(s) prior to presentation of the general assemblage of the sub-chapter for ratification.

Section 2. RATIFICATION OF THE AMENDMENTS Draft of the proposed amendments as approved by the Board shall be sent to the members not later than thirty (30) days before the general meeting is called to ratify the amendments, which may be held to coincide with the annual election meeting of the sub-chapter. A majority vote of the sub-chapter members qualified to vote shall be required to ratify the proposed amendments.

Section 3. REVIEW AND CONCURRENCE BY THE NATIONAL BOARD OF DIRECTORS In accordance with Section 5 of Article III of the Institute By-laws, the proposed amendments as ratified by the sub-chapter members shall be forwarded to the Chapter, thru the Chapter Secretary, within thirty (30) days after ratification for verification as to its conformity with the Institute By-laws.



ARTICLE IX - FISCAL YEAR


Section 4. FISCAL YEAR The fiscal year shall be National year, January to December.